Virtual/Hybrid Gathering
Virtual/Hybrid Gathering

Virtual/Hybrid Gathering

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We are honored to help gather your community with a personalized, virtual event. Using today’s technology while upholding traditions, we help you gather your community, friends, and family.

Please select from the dropdown for deposit or full event. For questions: email


Preparation of Event

  1. Development of program (prep) with team. ‘Virtualize’ schedule of services 
  2. Event and program planning
  3. Tech support setup


  1. Staff members: 2 off screen facilitators
  2. Manage event: 3+ hours plus prep
  3. Walkthrough/Rehearsal with speakers and performers, devices at location
  4. Zoom Licensing and Recording: Download to be stored for up to 30 days. A link for download will be provided to the client.
  5. One customized edited video as discussed
  6. Tech Support hotline (phone and text) during the event
  7. # of logins (may include multiple people per location): up to 300, 1,000 with advance notice

Note: all unique shared content and media (i.e. prayers, photos, music, slides, videos) are due 1 week before the service.

By placing your order, you agree:

(1) That your paid deposit is non-refundable; 

(2) To pay GatheringUs the balance of the Event Fee one week prior to the Event;

(3) To notify GatheringUs if you expect more than 300 login guests at your Event (max. of 1,000 logins) at least one (1) week prior to the Event;

(4) To ensure that there is a phone, tablet, or laptop with an internet connection available at each speaker location during the Event (GatheringUs is not responsible for providing such equipment, and cannot guarantee that your equipment will be free from malfunctions); 

(5) To provide to GatheringUs staff all shared content and media (i.e. photos & music) 1 week prior to the Event; and, 

(6) To notify GatheringUs of any changes to your Event at least two (2) days before those changes should be implemented.

GatheringUs will make reasonable efforts to accommodate any changes to your Event.  But, please note that any change, including any increase in the number of anticipated guests beyond those agreed upon, may: 

(1) Cause GatheringUs to become unable to facilitate your Event; and/or,
(2) Result in a need for the provision of additional services and costs. If GatheringUs can accommodate your requested change only by providing additional services, these additional services and any associated costs will be determined prior to implementing such additional services. Additionally, late changes that can be accommodated will typically incur a $500 rush fee.


Notwithstanding the foregoing, either party, at its sole discretion, may cancel its participation in the Event by providing the other with (2) weeks’ prior written notice.  The nonrefundable deposit will not be returnable upon cancellation; the Event Fee will not be returnable if the cancellation occurs within one week of the scheduled Event date.

GatheringUs cannot be held responsible for technical malfunctions of its own equipment, Internet failures, or speaker difficulties with technology but will make reasonable efforts to ensure they don’t occur.